Intake is structured from the first contact
Nature of the dispute, parties, key dates, documents available, conflict of interest to be verified. The file opens already filled in.
Connected to
Law firms and notary offices
The non-billable is the first expense of your firm.
Intake of files, collection of documents, preparation and administrative follow-up, with mandatory human validation.
Tracking
time spent collecting documents
Control
deadlines confirmed by the firm
Measurement
documents requiring human approval
Connected to
The short answer
How to reduce non-billable time in a law firm?
The intake of new files, the collection of documents from clients, the preparation of timelines and the monitoring of deadlines are taken care of. No legal production is automated: the agent prepares the material, the lawyer keeps the analysis and the decision, and all output goes through human validation.
The problem
Points of friction · Law firms and notary offices
- 01Customers send their parts out of order, when they send them.
- 02Piecing together a timeline takes unbillable hours.
- 03Procedural deadlines are tracked in a personal diary.
- 04Taking on a new file requires an experienced employee.
What it costs
The non-billable is the first expense of your firm.
Live
A request arrives. See what happens next.
Illustrative scenario: approvals and exceptions still need to be defined with your team.
GmailCabinet boxAA new clientHello, I would like to consult you regarding a dispute with my employer.
YYour document agentI’ll take care of it now.
Reply to this message
Meanwhile, in your tools
Gmail
Intake is structured from the first contact
Parts are requested, received and classified
Docs
Timeline and summaries are prepared
Google Calendar
Deadlines no longer depend on memory
Tracking · time spent collecting documents
What we install
The complete infrastructure for your workflow.
Each step is built, connected to your tools and tested on your real cases before launch.
Parts are requested, received and classified
Specific request to the client, reminder as long as something is missing, naming and tidying up at your convention.
Connected to
Timeline and summaries are prepared
From the documents in the file, with exact references. It is a matter of work for the lawyer, never a conclusion.
Connected to
Deadlines no longer depend on memory
Procedural deadlines, hearings, filings. Staggered reminders, with documents to prepare for each.
Connected to
Pilot monitoring
What to monitor during the pilot
Tracking
time spent collecting documents
Scope and indicator defined before the pilot.
Control
deadlines confirmed by the firm
Checked against authorised data and cases.
Measurement
documents requiring human approval
Comparison with the starting point after launch.
Orders of magnitude observed on typical deployment scenarios, given to situate the extent of the change. These are not measured customer results: yours are quantified during the audit, on your data.
Your safeguards
What stays under your control.
Giving a system access affects your data and processes. These are our default safeguards.
You stay in control
We start with approval for every action. Only what you explicitly authorise, case by case, runs on its own.
Your accounts stay yours
Accounts, domains and hosting remain in your name. You can disconnect whenever you choose.
Approvals before sensitive actions
Sensitive actions use drafts and approval queues instead of direct writes.
Questions
The questions we are asked
Does the agent write conclusions?
No. He prepares chronologies, summaries of pieces and factual summaries. The legal analysis and writing remain entirely with the lawyer, it is as much a question of ethics as a question of quality.
And professional secrecy?
This is the point we frame first. Hosting possible entirely on your machines, models opened locally when no data can be output, minimal access and complete logging.
Our files are voluminous and scanned.
They are read anyway. Resuming what already exists, including poorly digitized ones, is part of the project.
The workflows we most often handle in this sector
View all sectors · Regulated professions, health and training
We look at your case before promising anything.
A call to understand what is costing you the most today, and to tell you frankly if we are the right person to talk to.